Executive Assistant, Deputy Vice Chancellor International

at University of Melbourne

About the University of Melbourne

The University of Melbourne is consistently ranked among the leading universities in the world, holding the number 1 spot in Australia and number 32 among all universities globally (Times Higher Education World University Rankings 2019). We are globally engaged, renowned for delivering learning & teaching programs, we are deeply connected to business, government and the community through our research and impact, all to achieve and contribute to a better society which helps transform our lives.

About Chancellery

The Chancellery is led by the Vice-Chancellor and has a University-wide focus on:

  • delivering strategic leadership
  • allocating capital according to strategic priorities
  • developing and overseeing a business framework that includes appropriate financial and other organisational planning and controls
  • ensuring identity or brand is consistent with strategic intent and purpose, and
  • overseeing policies and initiatives that develop the academic and professional expertise of University staff members.

About the role

The Executive Assistant will provide outstanding, intuitive and astute administrative, secretarial and executive support services to the Deputy Vice-Chancellor International (DVCI). Working as part of the Chancellery International team, you will have responsibility for the smooth and effective running of the office of the DVCI, and enabling the linkages across the Chancellery International portfolio.

You will be required to display a high level of professionalism, resilience, maturity, discretion and independent judgement. As you will be required to undertake a number of concurrent tasks, your excellent organizational, prioritisation and time management skills will be critical to this position.

In this position you will need to exercise a high level of confidentiality at all times, as you will regularly interact with internal and external stakeholders often on highly confidential matters. The incumbent will be expected to be conversant with the priorities of the portfolio and utilise this expertise to minimise the administrative burden of the DVCI. The Executive Assistant will require the judgement and networks to draft responses to enable timely response, particularly due to the nature of the portfolio that includes significant external engagement and travel undertaken by the DVCI and Executive.

About you

  • Tertiary qualifications in a relevant discipline and/or equivalent mix of education and extensive experience working within a similar role, and broad knowledge of the field; or an equivalent combination of relevant professional experience and/or education and training. With experience ideally in office management, international engagement and executive support.
  • Experience in the provision of a range of administrative support to Executives with a capacity to exercise sound judgement, diplomacy and discretion and a demonstrated ability to handle information in a confidential and appropriate manner.
  • A self-starter with demonstrated resilience and maturity, and evidence of effective work practices in a high-pressure environment.
  • Strong interpersonal skills with the ability to work collaboratively and effectively with a diverse range of stakeholders, other University work units and external organisations.
  • Track record of engaging with and supporting requests from senior stakeholders and leaders in a professional and organised manner.
  • Sound experience in planning and anticipating issues and proactively addressing challenges particularly around competing diary demands.
  • Well-developed planning, organisation, time management and prioritisation skills with the ability to demonstrate and the ability to deliver designated outputs to tight timelines and with high accuracy and attention to detail.

To apply, please submit your cover letter, CV and responses to the key selection criteria as outlined in the position description.

For information to assist you with compiling short statements to answer the selection criteria, please go to: https://about.unimelb.edu.au/careers/selection-criteria

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