Administration Assistant, Legal Services

at University of Melbourne

About Chief Operating Operator Portfolio

The Chief Operating Officer (COO) Portfolio is responsible for the University's budget and financial performance, and the management of its property and capital. It also delivers efficient and effective shared services in support of all aspects of the University's business.

About the role

This position is an exciting opportunity to be an integral part of the Legal Services team by providing outstanding service and day-to-day general administration and operational support to the Senior Lawyers, Legal Services team and its clients.

You will achieve this by assisting in the lifecycle of legal request and matters handled by the Legal Services team. This includes the creation, management and retrieval of legal case files, document processing, updating relevant databases, managing the Legal Services inbox and phone line, responding to queries, the coordination and servicing of meetings, assisting with projects and general administration work.

About you

  • Approachable and friendly nature with a can-do attitude.

  • Strong ability to work comfortably and effectively under pressure in a fast-paced and dynamic environment.

  • Ability to handle highly confidential and sensitive issues with the highest level of professionalism and confidentiality.

  • Outstanding organisational, oral and communication skills.

  • Proven ability to thrive in a changing and fast paced environment.

  • Experience working in an in-house legal team or in private practice (desirable but not essential).

  • Experience and knowledge of the tertiary education environment, and an understanding of administrative and decision-making structures within the University (desirable but not essential).


  • Maximise your benefits through our Salary Packaging scheme

  • Flexible family friendly policies, providing generous leave and working conditions

  • The opportunity to work in a culturally rich environment

  • A substantial discount to eligible staff and their immediate families in undertaking further studies at the University of Melbourne

To find out more, go to


The University is a vibrant campus. We have well-established clubs and networks giving the opportunity to engage and collaborate with other staff around the University. We strive to create an environment where staff and students promote culturally inclusive behaviour and activities, ensure cultural differences are heard and explored, and actively seek to learn from other cultures.

How to apply

Your application submitted should include a CV along with your responses against the selection criteria found in the Position Description for the role.

*For information to assist you with compiling short statements to answer the selection criteria/competencies, please go to

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