Administrative Assistant

at The Conversation Indonesia

The Conversation Indonesia is a not-for-profit, independent source of information, analysis and commentary written by acknowledged experts from the university and research sector.

It strives for “academic rigour and journalistic” flair: the web platform enables collaboration between experts and editors, producing free, accessible and usable content on matters of public interest in Indonesian language and English.

The Conversation Indonesia is part of a global network with teams and sites in Australia, United Kingdom, United States, Africa, France, Canada, Spain. The Conversation Indonesia is the first edition in Asia.

Reporting to The Conversation Indonesia’s Finance and Operations Manager and Executive Editor, the Administrative Assistant will provide office management and administrative support to The Conversation Indonesia team to ensure smooth running of operations.

With an eye on detail and highly-organised, the ideal candidate will have experience in providing office management, administration services, and bookkeeping.

An appropriate salary will be negotiated.

You can learn more about the main responsibilities and job requirements in the job description.

Send your cover letter and your CV to redaksi@theconversation.com, with the subject heading [Administrative Assistant] before the 30th of April 2019. Please provide contacts of two referees.

Job Opening:
Administrative Assistant

Department:
Management/Commercial

Responsible To:
The Conversation Indonesia Finance and Operations Manager and Executive Editor.

Other Key Relationships:
The Conversation Indonesia’s staff and Board.

Purpose:
To provide office management and administrative support to the TCA team to ensure smooth running of operations.

Main Responsibilities:

General Management support

  • Provide ongoing administration support to the Finance and Operation Manager and Executive Editor as required to ensure effective functioning of the office, this may include support with banking processes, donor relations, correspondence, institutional partnerships administration and the like

Accounting

  • Maintain payments and receipt files for bookeeping
  • Capture and scan all expenses invoices
  • Provide administration support to Finance + Operations Manager as required

People and General Affairs

  • Provide admin support to the Finance and Operations Manager for HR processes
  • Manage general affairs administration.

Meetings and Events

  • Arrangement for all meetings and events as required, including catering, pack production, invitations
  • Support The Conversation Indonesia in preparation of presentations, agenda, minutes, and other necessary documentation

Travel

  • Source and make travel arrangements for all staff as and when required, including visas, flights, accommodation, expense claim management

Job requirements Experience in office management and administration services.

Personal competencies

  • Highly organised
  • Detail-oriented
  • Self-starter
  • Team player
  • Passionate in unlocking knowledge
  • An understanding of, and commitment to, The Conversation’s aim of contributing to the quality of public debate

Technical Competencies Bookkeeping

How to Apply for this job

Send your CV with your cover letter to redaksi@theconversation.com, with the subject line [Administrative Assistant]. Please provide contact details of two referees.

Unknown Jakarta Indonesia
FULL_TIME
2019-04-22
2019-05-22

If you apply for this position please say you saw it on The Conversation.