The Melbourne Dental School is located within the Royal Melbourne Dental Hospital (RMDH) and is the primary location of activities relating to teaching and learning activities and research. Teaching, learning and research activities occur at the Melbourne Dental Clinic (MDC) and at Bio21.
The role will work within a small team and be responsible for the day to day operational activities and process improvement project required to support the School's administration. The School Administration Officers will work closely together to act on behalf of Melbourne Dental School in areas relating to operational matters and ad hoc administrative tasks, such as finance, building facilities, human resources, student administration, procurement and developing and maintaining relationships with key internal and external stakeholders (such as community dental clinics within metropolitan and rural areas). This position will inform and guide staff and students on relevant processes, policies, regulations and procedures relating to broader administrative needs, such as reimbursements, travel, etc. and where necessary perform the duties required to facilitate the process.
The position will also be required to design, develop and implement streamlined administration processes and procedures to allow the School to operate to its fullest potential by applying high level of problem solving skills and innovative thinking. The incumbent will work closely with both the Special Projects & Academic Programs Manager and the School Manager to identify the pain points of the current processes, develop processes and procedures across a wide range of administrative functions aligned with the University and the school's policies and implement across the school to improve the operational efficiency and satisfaction of all levels of stakeholders.
This position works in coordination and alignment with Dental Health Services Victoria, MDHS Faculty Services, University Services and reports to the Administration Operations Programs Manager, Melbourne Dental School.