Administrative Support Officer

at University of Melbourne

Asia Institute - Centre for Contemporary Chinese Studies Faculty of Arts

Salary: $68,892 - $79,130 p.a. (pro rata) plus 9.5% superannuation

About The Faculty of Arts, Asia Institute

The Asia Institute is the University of Melbourne's key centre for studies in Asian languages and cultures. Our teaching programs include Arabic, Chinese, Indonesian and Japanese languages, as well as Asian and Islamic Studies. The Asia Institute has close links with other Schools and Faculties across the University, and our programs are strongly interdisciplinary in focus.

About the role

The Administrative Support Officer will assist the operational needs of the Asia Institute by providing high level administrative support for the Centre of Contemporary Chinese Studies (CCCS), a major University initiative, in relation to relevant projects that will work towards further developing the Centre during the initial start-up period. Launched in April 2013, the CCCS plays a vital role in promoting an Australian approach in the study of contemporary China, and serves to be a significant source of research-based information on China, Chinese societies and Chinese economies in the 21st century. The position will be responsible for several high quality administrative support services in relation to projects and initiatives. These initiatives may include but are not limited to a process of reviewing and further developing improved administrative systems, reviewing and developing the Centre's webpage, coordination of key events and launches, the establishment of several research initiatives, the establishment of several committees and adhoc special projects as they arise. In addition, the incumbent will also provide executive support to the Director (CCCS).

The Administrative Support Officer requires a high level of understanding of issues being dealt with by the Director of the Centre for Contemporary Chines Studies, a good working knowledge of the University, its policies, and key stakeholders both internal and external. The incumbent will have excellent communication and interpersonal skills, and the ability to balance priorities and competing demands in a busy and changing organisational environment.

About you - skills and attributes will be highly regarded:

  • Completion of a degree or an equivalent combination of relevant experience and/or education/training;
  • Demonstrated ability to work as part of and contributing to a team;
  • Demonstrated ability to work independently with the ability to manage one's own time and prioritise tasks to meet deadlines;
  • Event and project coordination experience;
  • Excellent written and verbal communication skills, with the proven ability to draft high quality written documentation including agendas, minutes and reports;
  • Excellent interpersonal skills including an ability to effectively relate to individuals at all levels from a variety of cultural, linguistic, and religious backgrounds;
  • Demonstrated use of initiative and responsiveness in planning and developing new ideas and approaches to ensure organisational objectives are achieved;


  • Maximise your benefits through our Salary Packaging scheme
  • Flexible family friendly policies, providing generous leave and working conditions
  • The opportunity to work in a culturally rich environment
  • A substantial discount to eligible staff and their immediate families in undertaking further studies at the University of Melbourne

To find out more, go to


The University is a vibrant campus. We have well established clubs and networks giving the opportunity to engage and collaborate with other staff around the University. We strive to create an environment where staff and students promote culturally inclusive behaviour and activities, ensure cultural differences are heard and explored, and actively seek to learn from other cultures.

The University of Melbourne is the Number 1 University in Australia and among the leading Universities in the world, according to The Times Higher Education world reputational ranking, the National Taiwan University ranking, The Times Higher Education world university ranking and Shanghai Jiao Tong Academic Ranking of World Universities.

Close date: 24 Jan 2018

Position Description and Selection Criteria

If you apply for this position please say you saw it on The Conversation.