Executive Support Officer

at University of Melbourne

  • Join Australia's number 1 University
  • Career opportunities, professional development, work-life balance.

Portfolio, Chancellery

Salary: $77,207 - $83,573 p.a. plus 9.5% superannuation

About Chancellery

The Chancellery is led by the Vice-Chancellor and has a University-wide focus on:

  • delivering strategic leadership
  • allocating capital according to strategic priorities
  • developing and overseeing a business framework that includes appropriate financial and other organisational planning and controls
  • ensuring identity or brand is consistent with strategic intent and purpose, and
  • overseeing policies and initiatives that develop the academic and professional expertise of University staff members.

The Executive Support Officer is a member of the Vice-Chancellor's Office, which sits within the Chancellery portfolio.

About the role

The Vice-Chancellor is the chief executive officer of the University. The Vice-Chancellor leads the development of University strategy, as well as the pursuit of strategic goals and major new initiatives with the University community and its stakeholders. The Vice-Chancellor is also responsible for the generation of revenue, management of people, assets and finances and representing the University (nationally and internationally) to governments, partner universities, potential and past students, funding bodies and the wider community. Led by the Director and Chief of Staff, the Office of the Vice-Chancellor supports the Vice-Chancellor in the daily exercise of his/her duties.

The Executive Support Officer will assist with the smooth operation of the Vice-Chancellor's Office by supporting the Executive Assistant and Manager, Liaison and Protocol to provide outstanding administrative and executive support services to the Vice-Chancellor and Director and Chief of Staff.

In this role you will work as part of the Office of the Vice-Chancellor team, flexibly contributing to team based tasks. You will be expected to exercise a high level of confidentiality whilst undertaking a number of concurrent tasks, demonstrating excellent organisational, prioritisation and time management skills.

This exciting full-time position is available for 12 months.

About you

  • A degree with relevant work experience, or an equivalent combination of relevant experience and/or education/training
  • Experience in the provision of a range of administrative support to senior staff with a capacity to exercise sound judgment, diplomacy and discretion and to maintain confidentiality
  • Excellent oral and written communication and interpersonal skills including the ability to present written information clearly, to work collaboratively and effectively in a team based environment and interact effectively with stakeholders at all levels
  • Ability to adapt to changing circumstances and to effectively manage competing deadlines and priorities
  • Excellent attention to detail and ability to deliver work of a high standard
  • High level computer skills, including Outlook, Microsoft Word, Excel and PowerPoint, IPAD and the ability to learn business enterprise systems quickly
  • Proficiency in Dictaphone typing

The University of Melbourne is the Number 1 University in Australia and among the leading Universities in the world, according to The Times Higher Education world reputational ranking, the National Taiwan University ranking, The Times Higher Education world university ranking and Shanghai Jiao Tong Academic Ranking of World Universities.

Close date: 22 Feb 2017

Position Description (includes Selection Criteria or Core Accountabilities and Competencies)

Download File 0015023_Executive Support Officer.pdf

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